Getting it in writing
In this country we are not legally bound to make a written contract when we make an arrangement with someone for the supply of goods or services. Here, a verbal agreement is a legally enforceable contract. However, it’s not a good way of doing business, and it’s far better to have a written agreement, signed by both parties. Such an agreement needs to say that the document forms the entire agreement between the parties: anything said before or after is irrelevant, and that any changes will be made in writing.
For most events, you’ll be hiring someone to provide a service, such as a workshop. Your agreement should have:
• The names and contact details of both parties (your details and those of the artist/practitioner).
• A description of the project and the contribution/service to be provided
• The time frame.
• Details of the fees to be paid for the service and how and at what point these will be paid.
• Information about all relevant policies, including employment, health and safety, safeguarding and insurance.
• If there is a cancellation fee.
• In addition, you may want to include a paragraph like this:
“The artist is undertaking this work on a self-employed basis and is therefore responsible for paying all tax and national insurance liabilities arising on the fees or other payments made under this Agreement. The artist is required to have a valid and accepted CRB check and to ensure any person subcontracted to deliver any part of this project has such checks in place. The artist agrees to abide by all of the policies and procedures of the organisation and is required to have valid public liability insurance.”
Please note: We do not provide legal advice. This guide is for general information purposes only and is not a substitute for legal advice. You should consult your own lawyer if you have questions.