Why Have A Steering Group
The main function of a steering group is to ensure that the event is properly managed and safely delivered
Usually each member of the group will have a specific role to play, this might include:
• Setting the goals and objectives for your event
• Project management
• Volunteer coordination
• Marketing and communication
• Budget handling
• Health and safety coordination
• Organising meetings and taking minutes
Once your steering group has been established, brainstorm through these buzz questions:
1 What type of arts project are you going to do?
2 What benefits might it bring to the community?
3 Where and when will the event take place? Take the season and weather into consideration especially if your event is outside; bear in mind national events e.g. Wimbledon, the World Cup, Elections or even popular TV programmes; think about when the school holidays are; check that there isn’t another local event happening on the date you’ve chosen.
4 What expertise and help do you need, either from within the community or from outside? Think about car parking, volunteers, catering etc.
5 What materials and equipment will you need?
6 How much money will it cost?
7 How can you raise the necessary money and what ‘help in kind’ can you call on? Discuss possibilities for fundraising, applying for grants and asking for sponsorship from local businesses.
8 How can you make sure that the event is enjoyable for as many people as possible?